Scouts and parents in Troop 505 who volunteered for Saturday April 14th.
The schedule for what everyone is assigned to do for the Special Olympics swim meet this Saturday the 14th is attached in the document from Colleen Lanigan. The job of timing lanes was broken down into morning or afternoon shifts and everyone in our troop is scheduled 11:30-4 pm (the afternoon). Everyone is sharing the timing of a lane with someone else. The 4 Eakers have Lanes 1 and 2; Jose and Eli are timing Lane 3; Me and Lex are timing lane 4; Noah and Jonah are timing lane 5, and the 4 Emslies are doing Lanes 6 and 7.
Please don’t panic if you cannot be there the entire time, but definitely let me know by email or by Wednesday’s meeting and we will find 505 scouts or friends to fill in the holes. Honestly, 1 adult can handle one lane if a scout can’t be there due to a conflict. Lanes 1,2 and lanes 6 and 7 are less crowded and don’t have swimmers all the time. I will try to find more help this Wednesday to fill in holes if people/kids can’t make it for the entire 11:30 – 4. I’d rather try to make this work rather than contact Colleen. As director, she has her hands completely filled and surely the scouts can take this lane timing off her hands.
As the attachment message says, we meet at the Sportsplex at 11:30, sign in, get a T shirt, and transition and learn from the morning lane timing group on what to do in your lane. Dress for very HOT indoors. Shorts, T shirt (provided, and shower shoes or bare feet are the best.
Scoutmaster West has a work day scheduled also at the American Legion that day, and he is aware of, and supportive of, this Special Olympics conflict.
If you have any questions please contact our Troop 505, Public Service Chair, Cathy Parker at 919-619-0554.
a message from Colleen Lanigan, Coordinator, Special Olympics Orange County
Thanks to each of you for volunteering at our upcoming aquatics qualifier this Saturday, April 14 at the Triangle Sportsplex in Hillsborough. You made my job so easy, just having to work with a few youth groups instead of dozens of individuals. I still do have a list of individuals who may be interested, but if your members are still committed, I think we are looking very good.
We partner with the state office to host this meet where athletes are hoping to qualify for Summer Games in June. The state office has committed to securing all day event volunteers for staging and awards, as these are places that can get very tricky and backlogged with half-day volunteers. We did assign the majority of the St. Mary’s school students to awards in the morning to get them up and running, and several of the afternoon St. Thomas More teens to staging as it will be beyond chaotic by that point. The majority of volunteers I assigned to timing. In the event we have no-shows or extra-shows (sometimes happens!), we can rearrange to make sure all critical positions are covered.
Below and attached are the assignments. Please let me know if I have missed someone on the list you submitted to me, or if you know of a change. I still hope to add a few people to registration to free me up, and to lunch unless the Rainbow girls are able to bring more of their group along. The end of the swim meet is a bit undefined; 4p is usually a safe bet. The meet should end by 3 if all runs as planned, and then we offer the opportunity for athletes to reswim events that they are disqualified from. We never know exactly how many athletes will need the opportunity to reswim an event in order to qualify for state competition.
Please arrive promptly for your shift. Everyone should check in at the registration table (generally inside the pool). You’ll need to sign in and get a t-shirt. We’ll divide you into your various groups and explain how things will run. The morning shift is the most chaotic with all the delegations coming in at the same time to register their athletes. Orientation for morning volunteers is at 8:15a. Morning shift people will train their afternoon shift replacements to help at the mid-day transition.
Dress for hot, hot and hot!!!! The indoor of the pool gets exceedingly humid and hot!!! SONC will provide some t-shirts for volunteers to wear, so don’t worry about what to dress in except casually and for HOT! Awards volunteers will be outside in the parking lot adjacent to the side door at the pool, so dress for Saturday weather conditions.
If anyone wants to help unload the vans any earlier than your shift start at 8a, please feel free to come early! I’ll be there by 7am.
The meet will take place at the Triangle Sportsplex in Hillsborough. These are the driving directions from Chapel Hill, you will have to adjust for all the various places I know you are coming from. To get there, take 86N from Chapel Hill into Hillsborough (this is 7.5 miles from I-40). At the stop sign, turn right onto Business 70. Proceed 0.5 miles to Meadowland Drive and turn right. Triangle Sportsplex is the first building on your left. If you are coming from I-85 instead, take exit 165 and turn left (if coming from Efland/Mebane) and go until you come to the stop sign and proceed as above. 101 Meadowlands Dr, Hillsborough, NC 27278. 919-644-0339.
My cell phone number is 919-632-5351 if you have any emergencies on the day of the event and need to reach me. We have a ton of very excited Special Olympics athletes raring to go. We will have 15 of our own Orange County swimmers there who are non-stop on my phone with enthusiasm for the big meet.
I really look forward to seeing all of you this Saturday. Colleen
Special Olympics Orange County Triangle Area Aquatics Qualifier Saturday, April 14th, 2012
1. Setup: 7:00-8:30 am (need 2+ volunteers) Unload SONC van with equipment and meet needs. Fill up drink coolers with ice/water. Set up lunch room. Support SONC staff in setting up staging area and other needs. Volunteers: Rainbow Girls (Amy Daniel, firstname.lastname@example.org) Note: all 8a volunteers need to help SONC out as they check in
2. Registration: 7:45-9:00 am (need 2-4 volunteers) Register teams, check medicals, register volunteers Volunteers: open
Registration: 11:00-12:00 pm (need 1-2 volunteers) Register afternoon shift volunteers, direct to correct supervisor for afternoon shift change Volunteers: open
3. Lunch: 11:00 – 1:30 pm (need 4-6 volunteers) Fill coolers with ice and Gatorade, assemble and distribute lunches Volunteers: Rainbow Girls and open
4. Timers (need 2/ln per shift volunteers; 34 total)
Head Timer: 8:00 – 12:00 pm (supervises all other timers) Volunteer: SONC will provide
Head Timer: 11:30 – 4 pm (supervises all other timers) Volunteer: SONC will provide
Lane 1: 8:00 am – 12:00 pm Volunteers: Angelina Olson and Grace Madigan (St Thomas More, Beth Gunn, email@example.com)
Lane 1: 11:30 am – 4 pm Volunteers: Clint and Chris Eaker (Troop 505, see Cathy Parker)
Lane 2: 8:00 am – 12:00 pm Volunteers: Margaret McFarland and Kara Kimple (STM)
Lane 2: 11:30 am – 4 pm Volunteers: Janet and son Eaker (Troop 505)
Lane 3: 8:00 am – 12:00 pm Volunteers: Jenna Tan and Jackie Kirsch (STM)
Lane 3: 11:30 am – 4 pm Volunteers: Jose Smokowski and Eli Parker (Troop 505)
Lane 4: 8:00 am – 12:00 pm Volunteers: Matt Pudlo and Josh Morgenlander (STM)
Lane 4: 11:30 am – 4 pm Volunteers: Lex and Cathy Parker (Troop 505, firstname.lastname@example.org)
Lane 5: 8:00 am – 12:00 pm Volunteers: St Mary’s students (2)
Lane 5: 11:30 am – 4 pm Volunteers: Jonah and Noah Wyche (Troop 505)
Lane 6: 8:00 am – 12:00 pm Volunteers: Rainbow Girls
Lane 6: 11:30 am – 4 pm Volunteers: Andrew and Bob Emslie (Troop 505)
Lane 7: 8:00 am – 12:00 pm Volunteers: Rainbow Girls
Lane 7: 11:30 am – 4 pm Volunteers: Mrs. and Anna Emslie (Troop 505)
Lane 8: 8:00 am – 12:00 pm Volunteers: Rainbow Girls (or open??)
Lane 8: 11:30 am – 4 pm Volunteers: Joseph Tanas and Pete Morello (STM)
5. Lane Support (need 2-3 per shift)DQ Runner: 8:00 – 12:00 pm (take disqualifications to data entry, results to awards) Volunteer: Rainbow Girl (Amy’s daughter)
DQ Runner: 11:30 am – 4 pm (take disqualifications to data entry, results to awards) Volunteer: Peter Wohl (email@example.com), Brendan Stewart (STM
DQ Distribution: 8:00 – 12:00 pm (manage DQ table, sign up for reswims) Volunteer: Rose Gunn (STM)
DQ Distribution: 11:30 am – 4 pm (manage DQ table, sign up for reswims) Volunteer: Rose Gunn (STM)
6. Staging/Athlete Escort (need 10+/shift; 20 total) Manage staging area by announcing which events are being called to staging area, place athletes in appropriate seats in order of events and lane assignments, escort athletes to race start. John King and Becky Campbell – SONC volunteer leaders (firstname.lastname@example.org, email@example.com)
Shift 1: 8:00 – 12:00 pm Volunteers: SONC will fill
Shift 2: 11:30 am – 4 pm Volunteers: SONC will fill; STM students (Clare Doyle, Sofia Rivera, Fiona McGuire, Sean Purner)
7. Awards (need 3-5/shift; 10 total)
Shift 1: 8:00 – 12:00 pm Volunteers: SONC will fill; Knights of Columbus and St Mary’s school (Ann Bonner-Stewart, ABStewart@sms.edu)
Shift 2: 11:30 am – 4 pm Volunteers: SONC will fill; Knights of Columbus
8. Misc Support
Data Entry: enter race results into SONC laptop
Shift 1: 8:00 – 11:30 am Volunteer: SONC will fill
Shift 2: 11:30 am – 4 pm Volunteer: SONC will fill, Medical: be available to provide first aid as necessary
Shift 1: 8:00 – 11:30 am Volunteer: SONC will fill
Shift 2: 11:30 am – 4 pm Volunteer: SONC will fill
9. Cleanup (3:30 – 4:30/5 pm) (need 2-4) Help load SONC vehicle with equipment, pick up trash from bleachers and lunch area, put away chairs/etc.